Due to the fluctuating cost of food items, menu prices are subject to change within fifteen (15) days of the event. When a drastic change in the menu ingredient cost occurs, CLIENT has two options.
a. CLIENT will pay the additional cost based on the current adjusted price, or
b. substitute other menu items to maintain the agreed upon per person/platter menu.
2. GUEST COUNT
Final Guest Count, not subject to reduction, is due fifteen (15) days prior to the event date. Any additional Guest after the stated period is subject to extra charges as may be imposed by the CATERER.
3. GUEST COUNT OVERAGE
CLIENT will only be charged for the guaranteed number of guests served. If there is more guest attending than the guaranteed guest count, the CATERER will charge the CLIENT accordingly.
4. FOOD QUANTITY
CATERER will prepare between five- ten percent (5%-10%) overage based on the final number of guest count registered by CLIENT. Part of this overage is to include food for the staff and/or service providers. CLIENT will not be charged for this.
CLIENT will be billed for additional staff hours for any time extension beyond the prior agreed upon time.
6. CHANGE OF EVENT DATE or VENUE
CATERER will apply the entire balance of CLIENT’s deposits and prepayments towards another event, subject to CATERER’s availability. All costs are subject to change.
CATERER may provide all or part the rental items for the event. However, certain items may incur restocking & cancellation fees. If CATERER arranges rentals, for the CLIENT, through a rental company, CLIENT will have to pay the rental company directly. Any loss or damage to any rentals will be billed to CLIENT after the event.
Prior approval from CATERER is required for any storage service before or after the event/function.
This contract is not assignable without the prior written consent from the CATERER.
10. CANCELLATION BY: CLIENT / VENUE / ACTS OF GOD
All prepayments and deposits are returned in full if the event is cancelled by CLIENT, the venue or by an act of God, 180 days or more, from the event date.
10.1 If the event is canceled, between ninety (90) days and one hundred seventy nine (179) days from the event date, 50% of all prepayments and deposits are returned to CLIENT in full.
10.2. If the event is canceled, within eighty nine (89) days of the event date, all deposits and prepayments are forfeited in full.
11.1. CATERER assumes no responsibility for ANY damage or loss of merchandise, alcohol, equipment, furniture, clothing or other valuables prior to, during or after the event. CATERER will do everything possible to ensure that all of CLIENT’s supplies, rentals and equipment are cared for and maintained in good working order and without damage.
11.2. When providing the location for the event/function, the CLIENT, understands that accidents/breakage and/or damage may sometimes occur. CATERER will not be liable for any damage or loss, unless specifically caused by the willful negligent actions or conduct of CATERER or its employees.
12. CATERER LIABILITY:
CLIENT absolves CATERER from any third party claims, except for actions caused by CATERER and/or negligence of its employees. Such claims to amount to a maximum amount of USD Two hundred ($ 200.00) only.
13. UNLAWFUL ACTIVITIES:
The CLIENT will comply with all the laws of the United States of America and the State of North Carolina, all municipal ordinances and all lawful orders of police and fire departments, and will not do anything on the event/function premises in violation of any laws, ordinances, rules or orders. If unlawful activities should occur on the premises, and the event is cancelled, there will be no refund of any kind from CATERER to CLIENT.
14. AMENDMENT AND SUPPLEMENT
Any amendment and supplement to this Agreement shall come into force only after a written agreement is signed by both parties five (5) days before the event/function date. The amendment and supplement duly executed by both parties shall be part of this Agreement and shall have the same legal effect as this Agreement.